There are a variety of technologies and resources to assist in virtual learning and working remotely. Faculty, staff and students are encouraged to use these tools and should contact the Law School helpdesk for additional support.  

Remote Teaching with Zoom and Canvas

Zoom is a web-based conferencing platform that allow you to set up and host an online meeting for a select group of people.  Use Zoom to set up a virtual classroom, where you and your students can interact in real time. You can see which students are attending and both the instructor and students can participate in the online session. In addition, you can share your computer screen to show a PowerPoint presentation, play a video or share a website. Zoom also has collaborative tools including polling, group chat, and video break out rooms

*Remind students to mute microphones when not speaking during Zoom meetings.  

Tips

  1. Email the students in your class and let them know your plans for teaching remotely.

  2. Test Zoom, and consider scheduling a test Zoom meeting with your students.

  3. Start each class by reminding students to mute when not speaking and review how you will manage your online class. For example, how they should ask questions, and how you will call on them.

  4. Review the information below on using Zoom and Canvas.

Remote Teaching Kits for YLS faculty

For equipment to support teaching remotely, please contact the YLS AV team at av.law@yale.edu.

Information on setting up a remote teaching kit is available below.

Using Zoom within a Canvas course

Set up a Zoom meeting via Canvas at your regular class time. When a class meeting is scheduled within your Canvas course page, students will be able to view upcoming Zoom sessions and join them directly from the Canvas course site by clicking Zoom in the Canvas course navigation. Learn how to schedule course meetings with Zoom in Canvas. For additional Canvas help, view the Yale Canvas Help page.  

Schedule and Record Zoom Sessions

  • Guide to Using Zoom to record a class
  • Quick Instructions:
    1. Check the chat settings. We recommend turning chat off or changing to "host only". Instructions are available here.
    2. In the Zoom meeting, click on the "Record" button and choose "record to the cloud".
    3. After the class meeting, students can view the recording by navigating to the course page in Canvas, clicking Media Library and selecting the recording from the list of available class recordings. 

Scheduling Remote Office Hours using Zoom

  1. Sign in to Zoom (https://yale.zoom.us/).
  2. Schedule meeting or share the URL for your personal room.
  3. Copy the invitation and send it as necessary.
  4. Join meeting (use Computer Audio or Zoom phone numbers to join Audio).

Best Practices for using Zoom

  • Use earbuds or headphones to avoid feedback and echoes.
  • Do not use Zoom via a remote connection to your office computer (Microsoft Remote Desktop). Always run the Zoom application on your home computer or laptop.
  • Turn on Chat with host only.
  • Mute yourself when you are not speaking. If you dial into a Zoom meeting via your mobile phone, please use the mute feature on your device. If you connected via the Zoom client or App, click "Mute" located in the lower left corner of the Zoom screen (icon of a microphone). When your microphone is muted you will see a red line through the microphone icon.
  • Make sure you have record turned on.
  • Find a quiet location that is well lit.
  • Confirm that you have a reliable WiFi signal.
  • If you are going to use your webcam, think about what is behind you and test the setup. You can join a test Zoom meeting by going to https://zoom.us/test.

Get Help with Zoom

Communicating with your students

Virtual backgrounds

If you have questions about using Zoom or Canvas, please contact the YLS helpdesk.  

Students can access helpful tips about online learning by visiting https://poorvucenter.yale.edu/academic-continuity-student-best-practices

Required Equipment for using Zoom at home

  1. Laptop or desktop computer with the Zoom software installed
  2. Web camera (most laptop computers have built-in webcams)
  3. Reliable internet connection
  4. Quiet location
  5. Headset or earbuds

Turn on Canvas Notifications

Within Canvas @ Yale, you can modify specific notifications to determine how frequently you receive emails from your course sites. It is recommended that you update your Canvas notification settings to ensure you receive all notifications and be sure to check your Yale email acocount.  This will ensure you know when a professor schedules Zoom sessions, adds assignments, and shares announcements within Canvas. Review this detailed help guide on how to update your notifications.

Understand How to Participate During Zoom Sessions

Find your class session’s Zoom link.  If your professor has scheduled class via Zoom in Canvas, the Zoom meeting link is in your Canvas course site under the Zoom navigation heading or in the Canvas calendar, as an event.

Join your class session

  • Click the Zoom meeting link before class starts.
  • You may receive a prompt to download Zoom to your computer, tablet, or phone.
  • Follow the instructions to join with computer audio and mute your computer’s microphone. This prevents sound feedback throughout the Zoom session.
  • Unmute your microphone when you want to contribute to class.
  • Other Tips:
    • Use lighting pointed toward your face so your peers and instructors can see you.
    • Choose an environment free from distractions (avoid a busy cafe or a loud space).
    • Look at your laptop or desktop camera when speaking, this will replicate eye contact with your peers.
    • Learn how to share your screen.

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Getting Help

Online training and videos and step by step instructions are available at the following websites:

1. What files and applications will you need to access from home?

2. Be sure that your computer is in working order, up to date and secure

  • If you have a Yale laptop or desktop, be sure that it is in good working order.
  • If you do not have a Yale provided laptop or desktop, it is recommended that you take the following steps to make sure your work stays secure.
    • Enable automatic operating system updates on your computer
    • Update your web browser to keep your system secure and up to date.

3. Set up a device for DUO Multi-Factor Authentication

DUO MFA is required for any Yale application that requires CAS (Central Authentication Services) or VPN (Virtual Private Networking). Learn more about Multifactor Authentication MFA-DUO at Yale.  Be sure you will have access to the device remotely.  

4. Verify you can connect to Yale VPN (Virtual Private Networking)

You will need to download and install a VPN (Virtual Private Networking) for securely accessing Yale resources when off campus. VPN is required for access to network shares and electronic library resources.

5. Forward your office phone to another device

Set your desk phone to send calls to another device.
 

6. Zoom Audio and Video Conferencing

  • Users with a valid NetID can login at yale.zoom.us and an account will be auto-provisioned after logging in through CAS
  • Instructions are available here: https://poorvucenter.yale.edu/academic-continuity-zoom
  • Does your computer have a microphone and speaker?   
  • Always remember to mute your audio device when you are not speaking in a Zoom meeting. 
  • Do not use Zoom via a remote desktop connection to your office computer.  Instead, run the Zoom application on the laptop.
  • Yale Law School virtual backgrounds are available on Box (login required).

7. Gather anything else you may need to work remotely

Remember to take any important work files or other equipment, like power adapters, that you may need. If you have any questions, please contact the YLS helpdesk.